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Staff Directory |
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NOAA Personal
Property Realignment Overview Which Property Office Services You? |
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a t e s t N e w s (U p d a t e d !!! 05/22/08) Tips of the Month (Updated 06/24/08) |
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Logistics Division
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Next due date: August 05, 2008. See Audit Calendar under Calendars RECENT
SUNFLOWER ENHANCEMENTS:
( 06/09/08) |
| All PDAs, smartphones, and laptops needed to have the current user assigned and recorded in the Sunflower property system. The property office has generated a report from Sunflower to see which property does not have users assigned. The report will be sent to management. If the property does not have a user because it is a laptop or PDA that is not in use by anyone, then the Property Custodian should be assigned to this property. Property Custodians should also have on hand a signed NOAA Form 37-40, Personal Custody Property Record / Hand Receipt, to document the assignment of the property to the user. |
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| NOTICE TO ALL EMPLOYEES: You are reminded that you need to be responsible for the government property that has been entrusted to your care. Click here to see a brief outline of your responsibilities. If you have property you no longer want or need, there are strict federal regulations that govern its proper disposal. Click here for instructions about how to report excess property. If you do lose property for which you are responsible, look here for instructions about how to report the loss. If the property you lose is an IT device (laptop, PDA, cell phone, or anything capable of storing and retaining data), the loss MUST be reported IMMEDIATELY to not only your servicing Personal Property Office and the Office of Security, but also to the NOAA Computer Incident Response Team at 301 713-9111. Click here for additional information. Click here for the on-line NF47-43, Incident Report form. |
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If you are having issues with Sunflower
or have any questions, please contact the Sunflower Helpdesk (If you encounter problems while installing the JInitiator or Active X, please contact your office IT Department.) |
- Link to Main Menu for access to Sunflower Forms,
Sunflower Reports, HTML Transaction Pages and CD50 / 52 Web Forms.
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- Link to page where information can be obtained
regarding payments that have not been accounted for in the Sunflower
property system. |
- Audit calendar and Inventory calendar |
- Link to page dealing with issues regarding capitalized
personal property and the audit. |
- Government, Department of Commerce, and NOAA
Policies pertaining to the subject of managing personal property including
the Department of Commerce Personal Property Management Manual.
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- Sunflower Enhancements (ICRs) |
 - General Information about Personal Property management, Fact Sheets, Terminology, Processes |
- User’s Guide - Once you have decided what
you want to do, guidance of how to get it done based on the role and
the privileges you have been given to manage NOAA's personal property.
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- Establishing and listing Property Custodians,
Net Book Value Worksheet, Federal Supply Groups, Federal Supply Classes,
Accountable Property, Object Class Codes, Property Descriptions (Official
Names), List of common manufacturers, Scanner software |
- Fact Sheet, Brochure, Photo Catalog, SSFAS #29,
and links to NOAA Preserve America Initiative and NOAA History.
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 UPDATED!!!
(06-24-08) click here- On-line training, Executive Training Manual and CWIP training. |
 - Slide presentations and minutes to significant meetings |
 - Password protected |
The Personal Property Branch develops NOAA-wide policies and plans for personal property and evaluates the implementation of these services.
The Branch develops and maintains NOAA’s property program, including providing guidance in the proper utilization, care, rehabilitation, and disposal of property, as well as assuring the development of requirements for personal property within authorized program objectives. It operates NOAA’s Personal Property Control System to maintain records, compute depreciation, and provide management reports. It manages the acquisition, utilization, and disposal of personal property for NOAA offices and serves as the primary nationwide lead in Personal Property audit initiatives (tracks NOAA’s $5+ billion in personal property) in concert with the Department, NOAA Acquisition /Procurement, and NOAA Finance. It manages the Computers for Learning Program nationwide and coordinates all reporting activity to the Department and GSA. The NOAA Personal Property Management Officer administers the Program nationwide. Questions, clarification, or further explanation of any part of this site should be directed to:
U.S. Department of Commerce
Chief Administrative Officer
Real Property, Facilities, and Logistics Office
Logistics Division, Personal Property Management Branch
1305 East-West Highway, SSMC-4
Silver Spring, MD 20910-3281
(301) 713-3530
TIPS
OF THE MONTH: (Updated: 06/24/08)
- Sunflower - Site/Location Form/People and Catalog Forms dated 5/28/08
For all Sunflower Catalog entries, changes or deletions, please complete this form:
Sunflower PPMS Maintain Catalog Entry Form
For all People updates, please use this Sunflower form: Sunflower Person Management Form
For all site location additions and updates, please use this form: Sunflower Location Management Form
Please email these forms to the DOC Sunflower Help Desk at this email address: SunflowerHelpDesk@doc.gov along with a carbon copy or cc to your servicing Personal Property Office. Once your request has been processed, they will notify you via email when it is completed.
- CD50 Requests - Attach Supporting Documentation ( invoices, etc.)
in your Sunflower, please go here.
- CD52 Retirement of an Asset - Attaching Supporting Documentation
in your Sunflower requests, please go here.
- NOAA Sunflower Users, when attaching documents at the time of the
Sunflower ADD requests, please use the document storage type of "Internal",
as opposed to "External". What this means is that the documents
are stored "internally" in the Sunflower record or barcode
number.
- NOAA Sunflower Users, it is now possible to attach supporting
documentation for Final Event/Retirement Requests at the time you submit
your FE/Retirement request. Please go here for instructions:CD52
Retirement of an Asset - Attaching Supporting Documentation in your
Sunflower requests
For NOAA Sunflower Users to view the atachments after they have been uploaded in the request, go to Sunflower CD50/52 Transaction Menu, go to accept/deny a retirement of an asset, and type the request number. Note: This is READ only access, unless you are set up for the Sunflower approval hierarchy. If an attachment is there, you will be able to view it. The Property Custodian, Property Accountability Officer and the Board of Review Members will see your attachments when they go to this screen to accept/deny your request. Once approved, you can view the attachments by going into the Sunflower Enterprise Forms - Management - Inventory Summary and History Screen (2nd on the list), type the barcode number and press TAB, go to the field that reads: C/P/A/ (far right of the screen), press the + inside the magnifying glass, and open the attachments. They are internally stored in the Sunflower record.
To submit your own "Tips of the Month", email webmaster. --> Tips of the Month Archive
