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Staff Directory |
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NOAA Personal
Property Realignment Overview Which Property Office Services You? |
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Logistics Division
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NEW ANNOUNCEMENT: (06/04/09) SyncLink
and Mobile Trak The Department of Commerce uses Sunflower's integrated barcode scanning solution to perform personal property inventories. SyncLink and MobileTrak are part of this solution. Click here to download the following sets of instructions that are designed to walk IT personnel through the software installation. Please contact Thomas Deckard (Thomas.C.Deckard@noaa.gov) at Headquarters for information on the purchase or loan of a barcode scanner that is compatible with the Sunflower System. Important DOC Notification Property Accountable Officers (PAO) appoint Property Custodians using the Property Custodian Certification form. The PAO sends the completed form to the supporting Property Office Hub Team Lead. The Department Personal Property Management Manual, para. 1.104 recommends that a Property Custodian have a grade of at least GS-9 or equivalent. Please don't forget that Property Custodians have specific requirements that the Department has directed must be done in order to become a Property Custodian (i.e. Ethics training, Personal Property training, a Personal Property specific critical element in their performance plan, appointment in writing, etc.). For more information on Property Custodian certifications, see http://www.pps.noaa.gov/Property_Official_Certification_Program_Manual.pdf For more information on the
responsibilities of Property Custodians, see For information on how to
get mandatory Property Custodian training, see For a copy of the Personal
Property Custodian appointment letter, see
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RECENT
SUNFLOWER ENHANCEMENTS:
Instructions for Acquiring new and found Personal Property. How to Add SUPPORTING DOCUMENTATION to the Sunflower CD50 Add Requests (Web Forms). Click here: http://www.pps.noaa.gov/New_menu/acquire.htm#acq |
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| NOTICE TO ALL EMPLOYEES: You are reminded that you need to be responsible for the government property that has been entrusted to your care. Click here to see a brief outline of your responsibilities. If you have property you no longer want or need, there are strict federal regulations that govern its proper disposal. For Excess Personal Property questions, please contact: Debra Pickerign at the NOAA Warehouse at: 301.372.2923 x104. If you do lose property for which you are responsible, look here for instructions about how to report the loss. If the property you lose is an IT device (laptop, PDA, cell phone, or anything capable of storing and retaining data), the loss MUST be reported IMMEDIATELY to not only your servicing Personal Property Office and the Office of Security, but also to the NOAA Computer Incident Response Team at 301 713-9111. Click here for additional information. Click here for the on-line NF47-43, Incident Report form. |
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If you are having issues with Sunflower
or have any questions, please contact the Sunflower Helpdesk (If you encounter problems while installing the JInitiator or Active X, please contact your office IT Department.) |
- Link to Main Menu for access to Sunflower Forms,
Sunflower Reports, HTML Transaction Pages and CD50 / 52 Web Forms.
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- Link to page where information can be obtained
regarding payments that have not been accounted for in the Sunflower
property system. |
- Audit calendar and Inventory calendar |
- Link to page dealing with issues regarding capitalized
personal property and the audit. |
- Government, Department of Commerce, and NOAA
Policies pertaining to the subject of managing personal property including
the Department of Commerce Personal Property Management Manual.
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- Sunflower Enhancements (ICRs) |
 - General Information about Personal Property management, Fact Sheets, Terminology, Processes |
- User’s Guide - Once you have decided what
you want to do, guidance of how to get it done based on the role and
the privileges you have been given to manage NOAA's personal property.
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- Establishing and listing Property Custodians,
Net Book Value Worksheet, Federal Supply Groups, Federal Supply Classes,
Accountable Property, Object Class Codes, Property Descriptions (Official
Names), List of common manufacturers, Scanner software |
- Fact Sheet, Brochure, Photo Catalog, SSFAS #29,
and links to NOAA Preserve America Initiative and NOAA History.
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 UPDATED!!!
(09-17-08) click here- On-line training, Executive Training Manual and CWIP training. |
 -Slide presentations and minutes to significant meetings, Financial and Line Office Reports. |
 - Password protected |
| If you have any comments or suggestions, please email the Personal Property webmaster at: anne.m.marquez@noaa.gov |
The Personal Property Branch develops NOAA-wide policies and plans for personal property and evaluates the implementation of these services.
The Branch develops and maintains NOAA’s property program, including providing guidance in the proper utilization, care, rehabilitation, and disposal of property, as well as assuring the development of requirements for personal property within authorized program objectives. It operates NOAA’s Personal Property Control System to maintain records, compute depreciation, and provide management reports. It manages the acquisition, utilization, and disposal of personal property for NOAA offices and serves as the primary nationwide lead in Personal Property audit initiatives (tracks NOAA’s $5+ billion in personal property) in concert with the Department, NOAA Acquisition /Procurement, and NOAA Finance. It manages the Computers for Learning Program nationwide and coordinates all reporting activity to the Department and GSA. The NOAA Personal Property Management Officer administers the Program nationwide. Questions, clarification, or further explanation of any part of this site should be directed to:
U.S. Department of Commerce
Chief Administrative Officer
Real Property, Facilities, and Logistics Office
Logistics Division, Personal Property Management Branch
1305 East-West Highway, SSMC-4
Silver Spring, MD 20910-3281
(301) 713-3530
- Transfer Property
When transferring property between two Custodial Areas, the Property Custodian transferring the property will submit an online CD-50/52 Request - Change of Asset Detail. The Property Custodian will only enter new information required in the transfer such as the new Custodial Area, and new location (Site, Building, and Room). If applicable, the Property Custodian will also enter the new Property Accountability Office and Region.
For example if the transfer is from Custodial Area 54028E230 to Custodial Area 54028E180, the Property Custodian will enter 54028E180 in the Custodial Area block and the barcode number being transferred. If the location or room number changed, the Property Custodian will select from the pull down menu the Site and building or address of the building, and type in the new room number. Once finished, press SAVES. This will generate a request with a Request Number.
The Transferring (losing) Property Custodian will send an email with the Request Number to the new (gaining) Property Custodian requesting confirmation of acceptance of the transferred property. Ensure Larry Oates is copied on the emails. Once the new Property Custodian sends an email that acknowledges receipt of the property, Larry Oates will complete the transfer to move the property.
- Hand Receipt
Per the policy in the DOC Personal Property Management Manual - Chapters 1.204, 1.205, 3.805, and Appendix A - Chain of Custody- http://www.osec.doc.gov/oas/ppmd/ppmd/pdf/PPMM_9-26-2007.pdf.
All Personal Property will be assigned to a Current User. Employees that are assigned as Current Users will sign a NOAA Form 37-40 Hand Receipt for all Personal Property entrusted in their care. The Hand Receipts are subject to external and internal audits and will be a part of the FY09 inventory guidance.
Phase II
NOAA will use the Sunflower Review Campaign Base Assets with Resolution Information report as the NOAA Hand Receipt while a new Sunflower enhancement "DOC Hand Receipt Report" is being developed that will be the NOAA Form 37-40.
Property Custodians will print the Review Campaign Base Assets with Resolution Information reports, and have each Current User initial the bottom of each page and sign at top of the total page by his or her name.
Property Custodians will retain the NOAA Hand Receipt for future audit requests.
Property Custodians will continue to use NOAA Form 37-40 for all NEW acquisitions that are not included on the Review Campaign Base Assets with Resolution Information.
Completion date for Phase 2 is November 6, 2008
- Who is responsible for Personal Property?
Visit the Personal Property Fact Sheet located here:
http://www.pps.noaa.gov/Training/FactSheet.htm
- In accordance with the Department
of Commerce Personal Property Manual (10/2007) Chapter 3.805, All Department
of Commerce Bureaus Personal Property assets are to be hand receipted
down to the Current User level to ensure a continuous "chain of
custody" from acquisition to consumption/disposal for all accountable
assets. This will be done using the NOAA Form 37-40 hand receipts
for newly acquired assets not yet in Sunflower, and the Hand Receipt
Guidance procedure (released in the July 10th, 2008 L/S/C Line Office
Property Managers meeting). ALL new Sunflower ADD Requests will need
to have the Current User assigned in the Sunflower record at the time
of creation and if there is not one individual who is assigned to the
asset, the Property Custodian's name must be entered. Phase I
also requires that all Property Custodians update their existing Sunflower
assets ( using the Sunflower HTML Transaction Pages - Update Asset Information)
and add Current Users for their assigned Custodial areas.
Instructions are located here: All Property Custodians must have on hand a signed NOAA Form 37-40, Personal Custody Property Record / Hand Receipt, to document the assignment of the property to the current user.
Completion: NLT 09/04/08
For additional information, please click here.
To submit your own "Tips of the Month", email webmaster. --> Tips of the Month Archive
