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Staff Directory |
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NOAA Personal
Property Realignment Overview Which Property Office Services You? |
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Logistics Operations Division
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IMPORTANT ANNOUNCEMENT: [07/12/10] NOAA PMO Property Bulletins FY 2011Bulletin #001, FY 2011 [10/06/2010] Bulletin #002, FY 2011 [10/06/2010] Sunflower PPMS UPR Procedures [10/18/10] FY 2010Bulletin #006, FY 2010 [09/23/2010] Bulletin #005, FY 2010 [07/07/2010] Bulletin #003, FY 2010 [06/18/2010] Bulletin #002, FY 2010 [06/
22/2010] Bulletin #001, FY 2010 [06/16/2010] Department of Commerce Personal Property Bulletins DOC/Training Requirements Bulleting #006, FY 2010 [06/22/2010] DOC Personal Property Bulletin #005, FY10 [01/11/2010] DOC Personal Property Bulletin #003, FY10 [11/17/2009] DOC Personal Property Bulletin #002, FY10 [11/17/2009] DOC Personal Property Bulletin #005, FY09 [09/28/2009] DOC Personal Property Bulletin #001, FY09 Department of Commerce Sunflower Property Bulletins DOC/Sunflower Bulletin #001, FY 2010 [06/22/2010] Line Office Meeting Reminders - PMO Calendars |
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BOARD of REVIEWS BOR Process
[04/01/2010] If you do lose property for which you are responsible, look here for instructions about how to report the loss. If the property you lose is an IT device (laptop, PDA, cell phone, or anything capable of storing and retaining data), the loss MUST be reported IMMEDIATELY to not only your servicing Personal Property Office and the Office of Security, but also to the NOAA Computer Incident Response Team at 301 713-9111. Click here for additional information. Click here for the on-line NF47-43, Incident Report form. |
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Change to Sensitive Items Listing Barcoding of Monitors Property Bulletin |
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SyncLink and Mobile Trak The Department of Commerce uses Sunflower's integrated barcode scanning solution to perform personal property inventories. SyncLink and MobileTrak are part of this solution. Click here to download the following sets of instructions that are designed to walk IT personnel through the software installation. Click here to download the actual ActiveSync, SyncLink and MobileTrak software. Please contact Thomas Deckard (Thomas.C.Deckard@noaa.gov) at Headquarters for information on the purchase or loan of a barcode scanner that is compatible with the Sunflower System. Important DOC Notification Property Accountable Officers (PAO) appoints Property Custodians using the Property Custodian Certification form. The PAO sends the completed form to Mr. Thomas Deckard after the Line/Staff/Corporate Property Manager has signed off. The Department Personal Property Management Manual, Para. 1.104 recommends that a Property Custodian have a grade of at least a GS-9 or equivalent. Please don't forget that NOAA Personal Property Officials have specific requirements that the Department of Commerce has directed must be completed in order to become a Property Accountability Officer and a Property Custodian (i.e. Ethics training, Personal Property training, a Personal Property specific critical element in their performance plan, delegation appointment in writing, etc.). DOC Mandatory Critical Elements in Annual Performance Plans NOAA Construction Work-In-Progress: Required FY09 Critical Elements Important Property Accountability Forms, Letters and Information
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RECENT
SUNFLOWER ENHANCEMENTS:
Instructions for Acquiring new and found Personal Property. How to Add SUPPORTING DOCUMENTATION to the Sunflower CD50 Add Requests (Web Forms). Click here: http://www.pps.noaa.gov/New_menu/acquire.htm#acq |
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| NOTICE TO ALL EMPLOYEES: You are reminded that you need to be responsible for the government property that has been entrusted to your care. Click here to see a brief outline of your responsibilities. If you have property you no longer want or need, there are strict federal regulations that govern its proper disposal. For Excess Personal Property questions, please contact: Debra Pickerign at the NOAA Warehouse at: 301.372.2923 x104. Western Excess Worksheet [revised 05/12/2010] If you do lose property for which you are responsible, look here for instructions about how to report the loss. If the property you lose is an IT device (laptop, PDA, cell phone, or anything capable of storing and retaining data), the loss MUST be reported IMMEDIATELY to not only your servicing Personal Property Office and the Office of Security, but also to the NOAA Computer Incident Response Team at 301 713-9111. Click here for additional information. Click here for the on-line NF47-43, Incident Report form. |
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NOAA Personal Property Management Branch Help Desk For all NOAA Personal Property Program
questions including but not limited to the information located on
this website, please contact the following NOAA PPMB personnel:
NOAA PMO NOTICE TO ALL EMPLOYEES [07/16/2010] You are reminded that all NOAA employees are responsible for Government property that has been entrusted to your care. Click here to see a brief outline of your responsibilities. If you have property you no longer want or need, that is excess to NOAA and the DOC, there are strict federal regulations that govern its proper excess and disposal that must be adhered to. NOAA Activity Address Codes for GSA ordering, recording and reportingCondition Code - FMR 102.36.240 For Excess Personal Property questions (Effective: July 19th, 2010), please contact:
For Western Excess related questions, please contact your servicing Lead Property Office Representative: http://www.pps.noaa.gov/contacts.htm. Assets being excessed through the Seattle Warehouse need to have the Western Excess Worksheet completed. Western Excess Worksheet [revised 05/12/2010] SUNFLOWER NOTIFICATION (09/24/09) If you are experiencing problems with Sunflower or you require a Sunflower Catalog Entry, please contact the DOC Sunflower Help Desk at the following phone number 202-482-4110 or E-mail at SunflowerHelpDesk@doc.gov. Forms can be obtained from this link: http://www.pps.noaa.gov/New_menu/forms.htm (If you encounter problems while installing the JInitiator or Active X, please contact your office IT Department.) Sunflower Catalog requests are received and processed by the Sunflower Management Center (a.k.a. Sunflower Help Desk) in the order they are received. You will be notified via email when your request is complete; please note that the email will come from ITCSC and not the OAS SunflowerHelpDesk address. The email is generated by the HEAT ticketing system and will include a ticket number as well as the details of the catalog entry that was created or found in Sunflower, based on your request. ANNOUNCEMENT (09/23/09) NOAA Sunflower users no longer have to submit a request to the DOC Sunflower help desk to add NOAA employees. Please ensure that NOAA employees are listed in the NOAA Staff Directory; the NOAA Directory file will interface (download) overnight with Sunflower to add NOAA employees. |
-Link to Sunflower Main Menu to access Sunflower Forms, Sunflower Reports, HTML Transaction Pages, CD50/52 Web Pages and the NOAA Sunflower Unreconciled Payments Report (UPR)
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- Audit calendar and Inventory calendar |
- Link to page dealing with issues regarding capitalized
personal property and the audit. |
- Government, Department of Commerce, and NOAA
Policies pertaining to the subject of managing personal property including
the Department of Commerce Personal Property Management Manual.
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- Sunflower Enhancements (ICRs) |
 - General Information about Personal Property management, Fact Sheets, Terminology, Processes |
- User’s Guide - Once you have decided what
you want to do, guidance of how to get it done based on the role and
the privileges you have been given to manage NOAA's personal property.
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Establishing and listing Property Custodians, Net Book Value Worksheet,
Federal Supply Groups, Federal Supply Classes, Accountable Property,
Object Class Codes, Property Descriptions (Official Names), List of
common manufacturers, Scanner software |
- Fact Sheet, Brochure, Photo Catalog, SSFAS #29,
and links to NOAA Preserve America Initiative and NOAA History.
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On-line training, Executive Training Manual and CWIP training. |
 -Slide presentations and minutes to significant meetings, NOAA Property Reps, Financial and Line Office Reports. |
 - Password protected |
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The Personal Property Branch develops NOAA-wide policies and plans for personal property and evaluates the implementation of these services.
The Branch develops and maintains NOAA’s property program, including providing guidance in the proper utilization, care, rehabilitation, and disposal of property, as well as assuring the development of requirements for personal property within authorized program objectives. It operates NOAA’s Personal Property Control System to maintain records, compute depreciation, and provide management reports. It manages the acquisition, utilization, and disposal of personal property for NOAA offices and serves as the primary nationwide lead in Personal Property audit initiatives (tracks NOAA’s $5+ billion in personal property) in concert with the Department, NOAA Acquisition /Procurement, and NOAA Finance. It manages the Computers for Learning Program nationwide and coordinates all reporting activity to the Department and GSA. The NOAA Personal Property Management Officer administers the Program nationwide. Questions, clarification, or further explanation of any part of this site should be directed to:
U.S. Department of Commerce
Chief Administrative Officer
Real Property, Facilities, and Logistics Office
Logistics Division, Personal Property Management Branch
1305 East-West Highway, SSMC-4
Silver Spring, MD 20910-3281
(301) 713-3530
- Transfer Property
When transferring property between two Custodial Areas, the Property Custodian transferring the property will submit an online CD-50/52 Request - Change of Asset Detail. The Property Custodian will only enter new information required in the transfer such as the new Custodial Area, and new location (Site, Building, and Room). If applicable, the Property Custodian will also enter the new Property Accountability Office and Region.
For example if the transfer is from Custodial Area 54028E230 to Custodial Area 54028E180, the Property Custodian will enter 54028E180 in the Custodial Area block and the barcode number being transferred. If the location or room number changed, the Property Custodian will select from the pull down menu the Site and building or address of the building, and type in the new room number. Once finished, press SAVES. This will generate a request with a Request Number.
The Transferring (losing) Property Custodian will send an email with the Request Number to the new (gaining) Property Custodian requesting confirmation of acceptance of the transferred property. Ensure your Lead Property Office Representative is copied on the emails. Once the new Property Custodian sends an email that acknowledges receipt of the property, your Lead Property Office Representative will complete the transfer to move the property.
- Hand Receipt
Per the policy in the DOC Personal Property Management Manual - Chapters 1.204, 1.205, 3.805, and Appendix A - Chain of Custody- http://www.osec.doc.gov/oas/ppmd/ppmd/pdf/PPMM_9-26-2007.pdf.
All Personal Property will be assigned to a Current User. Employees that are assigned as Current Users will sign a NOAA Hand Receipt for all Personal Property entrusted in their care. The Hand Receipts are subject to external and internal audits. Assign Current User Instructions are located here. Print Hand Receipt instruction located here (see attached files NOAA or DOC version).
- Who is responsible for Personal Property?
Visit the Personal Property Fact Sheet located here:
http://www.pps.noaa.gov/Training/FactSheet.htm
To submit your own "Tips of the Month", email webmaster. --> Tips of the Month Archive
