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ROLES AND RESPONSIBILITIES
The roles and responsibilities that are
described in this section have been drawn from the U.S. Department of
Commerce Personal Property Management Manual with some deviation in
order to reflect NOAA's requirements. A detailed explanation of some
of these items may appear in other sections on the Personal Property
website. Any official whose roles and responsibilities may be delineated
here in whole or in part should not rely on this section alone for guidance
but should become knowledgeable of the contents of the entire U.S. Department
of Commerce Personal Property Management Manual and the Policies page
on the Personal Property website, located here: http://www.pps.noaa.gov/PoliciesMenu.html
Property Custodian
The Property Custodian is a designated
individual who has the authority and responsibility for the immediate
physical custody of all personal property under their control and within
their custodial area. There may be one or more custodial areas within
an accountability area. The Property Custodian should be physically
located near the property for which he or she is responsible and their
custodial area should be manageable in size. The Property Custodian's
responsibilities include:
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Maintain current custodial records for all accountable
personal property within their assigned custodial area.
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Ensure that personal property is properly maintained,
and is used only for official purposes.
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Identify and report to the Property Accountability
Officer any property excess to the needs of the custodial area.
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Submit appropriate reports promptly to the Property
Accountability Officer for lost, missing, stolen, destroyed, damaged,
or rendered unserviceable accountable personal property.
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Affix property identification number (bar code)
labels onto accountable personal property.
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Conduct physical inventories and reconciling inventory
records.
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Participate in the employee separation clearance
process by ensuring that all assigned property has been accounted
for, to include signing section 3 of the CD-126, Separation Clearance
Certificate.
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Co-sign the inventory certification with the Property
Accountability Officer.
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Maintain a record of accountable personal property
assigned to his/her custodial area that is removed for use or repair
outside of the custodial area.
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Ensure that loaned accountable personal property
is returned upon expiration of the loan.
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Ensure that a Property Custodian Certification is
filled out and sent to the NOAA Personal Property Office when a
new Property Custodian is appointed.
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Ensure that complete documentation is provided to
the Property Office for newly acquired property.
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Managing and care for all collection-type heritage
assets within their Custodial area in accordance with NOAA's Heritage
Asset policy.
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