It is important to use the formats below when entering the document in Sunflower which is associated with the transaction being recorded. This is to ensure that future searches based on the document number will be successful. Whenever entering a document number with the purpose of matching the payment for the property with the property record, be sure to use the format for the document number exactly as it appears on the Unreconciled Payments Report (UPR).


Legend: N – character (number or letter) A – letter 9 – number
  J – Julian day F – fiscal year M – month
  D – day Y – calendar year ^ – space



Document Type Format Example
Purchase Order
Purchase Order (Recurring)
Contract 		Use format appearing on the UPR:
AA999AFFAA9999 or
AAFAA9999 		DG13302NC0169 or
AB6NC0438
Email First initial and last name of sender ^ MM/DD/YY D Bosco 09/02/02
FEDSTRIP Activity Address Code–Julian Date–Line No
99NNNNYJJJ9999 		133KFU12690002
Grant AAYYAAA99999 NA84WCC06129
Interagency Agreement Whatever is on the form NAS5–29500
Memorandum First initial and last name of sender ^ MM/DD/YY D Bosco 09/02/02
Memorandum of Understanding First initial and last name of NOAA signatory ^ MM/DD/YY D Bosco 09/02/02
NWS Change Form Whatever is on the form FAA964
Personal Property Control (CD–50)
Property Transaction Request (CD–509 		Custodial Area No. ^ – ^ MM/DD/YY 54012C201 – 09/17/02
Purchase Card 6 digits of Purchase Card No. – Transaction No. (zero filled to the left) – Line No. (zero filled to the left)
999999–9999999–999 		065432–0078675–001
Report of Excess Property (SF–120) Activity Address Code–Julian Date–Line No
99NNNNYJJJ9999 		133KFU12690002
Report of Property Constructed (NOAA 37–6) First initial and last name of person signing the form ^ MM/DD/YY J Childs 10/09/01
Report of Review of Property (CD–52) Custodial Area No. ^ – ^ MM/DD/YY 54012C201 – 09/17/02
Transfer Order (SF–122) Whatever is on the form or name and date
Last updated 8/19/2006