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Staff Directory |
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NOAA Personal
Property Realignment Overview Which Property Office Services You? |
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Logistics Division
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NOAA
PDA Excess and Disposal IMPORTANT REMINDER: When requesting an Excess Property Request, it is extremely important to assign the proper condition code for the personal property being excessed. This information is required for excessing personal property to the NOAA Warehouses (Brandywine, MD & Seattle, WA) and reporting to GSA. (11/24/09) Condition Code - A single digit alphanumeric character assigned to an item of property indicating its physical condition. These codes are defined in FMR ยง102.36.240. |
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Line Office Meeting Reminder: (01/27/10) The next Line Office meeting is scheduled for 11:00 AM on Thursday, February 11, 2010 in SSMC4, Conference Room 7153. ANNOUNCEMENT: (01/13/10)
This property bulletin formally acknowledges the FY 2009 DOC Personal Property Training Conference held on October 22, 2009 as an approved supplement for refresher certification requirements. This conference can be accredited in FY 2009 or FY 2010. DOC Personal Property Bulletins DOC Personal Property Bulletin #005, FY09 - Quarterly Sunflower Review Process for Bureau Property Management Officers (PMOs) released 09/28/2009 -This property bulletin outlines the process, in which all Bureau PMOs should conduct a quarterly review of the roles assigned to their personal property network in the Sunflower Personal Property Management System (PPMS). This process will ensure that the authorization of role access in the PPMS is properly maintained/updated. DOC Personal Property Bulletin #001, FY10 - Refresher Training Credit released 11/16/2009 DOC Personal Property Bulletin #002, FY10 - Deviating from the DOC PPMM released 11/17/2009 DOC Personal Property Bulletin #003, FY10 - End User Field in the Sunflower PPMS released 11/17/2009 DOC Personal Property Bulletin #005, FY10 - Proper RecordKeeping and Accounting for Property Entered into the PPMS (Sunflower) released 01/11/2010 |
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ANNOUNCEMENT: (08/25/09) Subject: Revised Procedures for Board of Review Submissions Everyone, Effective September 1, 2009 all Board of Review (BOR) submissions should contain information outlined in the attached Checklist to facilitate the BOR receiving appropriate information to evaluate your request for resolution more effectively. Our goal in Personal Property Management Branch is to assist you with your BOR submission to improve BOR decision making. It is important for you to review the Checklist to ensure all information and documents are attached to complete your package. Your submission will be returned to you, if it is not complete. We have also attached the Final Event Board of Review Process and a sample of a Corrective Action Plan (Procedure) for your information and use. Please contact me on (301)713-0804 ext. 122, if you have questions. Thank you in advance for your cooperation implementing this revised procedure. This information will be posted on the Personal Property Website along with dates of future BORs through the calendar year. BOR Checklist
- August 24, 2009 |
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Change to Sensitive Items Listing Barcoding of Monitors Property Bulletin |
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SyncLink and Mobile Trak The Department of Commerce uses Sunflower's integrated barcode scanning solution to perform personal property inventories. SyncLink and MobileTrak are part of this solution. Click here to download the following sets of instructions that are designed to walk IT personnel through the software installation. Click here to download the actual ActiveSync, SyncLink and MobileTrak software. Please contact Thomas Deckard (Thomas.C.Deckard@noaa.gov) at Headquarters for information on the purchase or loan of a barcode scanner that is compatible with the Sunflower System. Important DOC Notification Property Accountable Officers (PAO) appoints Property Custodians using the Property Custodian Certification form. The PAO sends the completed form to Mr. Thomas Deckard after the Line/Staff/Corporate Property Manager has signed off. The Department Personal Property Management Manual, Para. 1.104 recommends that a Property Custodian have a grade of at least a GS-9 or equivalent. Please don't forget that NOAA Personal Property Officials have specific requirements that the Department of Commerce has directed must be completed in order to become a Property Accountability Officer and a Property Custodian (i.e. Ethics training, Personal Property training, a Personal Property specific critical element in their performance plan, delegation appointment in writing, etc.). DOC Mandatory Critical Elements in Annual Performance Plans NOAA Construction Work-In-Progress: Required FY09 Critical Elements For a copy of the Property Accountability Officer Delegation appointment letter, see http://www.pps.noaa.gov/Property_Official_Certification_Program_Manual.pdf For information on the Property Accountability Officer certification, see http://www.pps.noaa.gov/PAOCERT.pdf For more information on the responsibilities of a Property Accountability Officer, see http://www.pps.noaa.gov/New_menu/pao.htm For more information on how to receive mandatory Property Accountability Officer training, see http://www.osec.doc.gov/oas/ppmd/ppmd/pc-training.htm For more information on Property Custodian certifications, see http://www.pps.noaa.gov/Property_Official_Certification_Program_Manual.pdf For more information
on the responsibilities of Property Custodians, see For information
on how to receive mandatory Property Custodian training,
see For a copy of
the Personal Property Custodian appointment letter, see
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RECENT
SUNFLOWER ENHANCEMENTS:
Instructions for Acquiring new and found Personal Property. How to Add SUPPORTING DOCUMENTATION to the Sunflower CD50 Add Requests (Web Forms). Click here: http://www.pps.noaa.gov/New_menu/acquire.htm#acq |
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| NOTICE TO ALL EMPLOYEES: You are reminded that you need to be responsible for the government property that has been entrusted to your care. Click here to see a brief outline of your responsibilities. If you have property you no longer want or need, there are strict federal regulations that govern its proper disposal. For Excess Personal Property questions, please contact: Debra Pickerign at the NOAA Warehouse at: 301.372.2923 x104. If you do lose property for which you are responsible, look here for instructions about how to report the loss. If the property you lose is an IT device (laptop, PDA, cell phone, or anything capable of storing and retaining data), the loss MUST be reported IMMEDIATELY to not only your servicing Personal Property Office and the Office of Security, but also to the NOAA Computer Incident Response Team at 301 713-9111. Click here for additional information. Click here for the on-line NF47-43, Incident Report form. |
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NOAA Personal Property Management Branch Help Desk For all NOAA Personal Property Program
questions including but not limited to the information located on
this website, please contact the following NOAA PPMB personnel:
If you are experiencing problems with Sunflower or you require a Sunflower Catalog Entry, please contact the DOC Sunflower Help Desk at the following phone number 202-482-4110 or E-mail at SunflowerHelpDesk@doc.gov. Forms can be obtained from this link: http://www.pps.noaa.gov/New_menu/forms.htm (If you encounter problems while installing the JInitiator or Active X, please contact your office IT Department.) Sunflower Catalog requests are received and processed by the Sunflower Management Center (a.k.a. Sunflower Help Desk) in the order they are received. You will be notified via email when your request is complete; please note that the email will come from ITCSC and not the OAS SunflowerHelpDesk address. The email is generated by the HEAT ticketing system and will include a ticket number as well as the details of the catalog entry that was created or found in Sunflower, based on your request. ANNOUNCEMENT (09/23/09) NOAA Sunflower users no longer have to submit a request to the DOC Sunflower help desk to add NOAA employees. Please ensure that NOAA employees are listed in the NOAA Staff Directory; the NOAA Directory file will interface (download) overnight with Sunflower to add NOAA employees. |
- Link to Main Menu for access to Sunflower Forms,
Sunflower Reports, HTML Transaction Pages and CD50 / 52 Web Forms.
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- Link to page where information can be obtained
regarding payments that have not been accounted for in the Sunflower
property system. |
- Audit calendar and Inventory calendar |
- Link to page dealing with issues regarding capitalized
personal property and the audit. |
- Government, Department of Commerce, and NOAA
Policies pertaining to the subject of managing personal property including
the Department of Commerce Personal Property Management Manual.
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- Sunflower Enhancements (ICRs) |
 - General Information about Personal Property management, Fact Sheets, Terminology, Processes |
- User’s Guide - Once you have decided what
you want to do, guidance of how to get it done based on the role and
the privileges you have been given to manage NOAA's personal property.
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Establishing and listing Property Custodians, Net Book Value Worksheet,
Federal Supply Groups, Federal Supply Classes, Accountable Property,
Object Class Codes, Property Descriptions (Official Names), List of
common manufacturers, Scanner software |
- Fact Sheet, Brochure, Photo Catalog, SSFAS #29,
and links to NOAA Preserve America Initiative and NOAA History.
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On-line training, Executive Training Manual and CWIP training. |
 -Slide presentations and minutes to significant meetings, NOAA Property Reps, Financial and Line Office Reports. |
 - Password protected |
| If you have any comments or suggestions, please email the Personal Property webmaster at: anne.m.marquez@noaa.gov |
The Personal Property Branch develops NOAA-wide policies and plans for personal property and evaluates the implementation of these services.
The Branch develops and maintains NOAA’s property program, including providing guidance in the proper utilization, care, rehabilitation, and disposal of property, as well as assuring the development of requirements for personal property within authorized program objectives. It operates NOAA’s Personal Property Control System to maintain records, compute depreciation, and provide management reports. It manages the acquisition, utilization, and disposal of personal property for NOAA offices and serves as the primary nationwide lead in Personal Property audit initiatives (tracks NOAA’s $5+ billion in personal property) in concert with the Department, NOAA Acquisition /Procurement, and NOAA Finance. It manages the Computers for Learning Program nationwide and coordinates all reporting activity to the Department and GSA. The NOAA Personal Property Management Officer administers the Program nationwide. Questions, clarification, or further explanation of any part of this site should be directed to:
U.S. Department of Commerce
Chief Administrative Officer
Real Property, Facilities, and Logistics Office
Logistics Division, Personal Property Management Branch
1305 East-West Highway, SSMC-4
Silver Spring, MD 20910-3281
(301) 713-3530
- Transfer Property
When transferring property between two Custodial Areas, the Property Custodian transferring the property will submit an online CD-50/52 Request - Change of Asset Detail. The Property Custodian will only enter new information required in the transfer such as the new Custodial Area, and new location (Site, Building, and Room). If applicable, the Property Custodian will also enter the new Property Accountability Office and Region.
For example if the transfer is from Custodial Area 54028E230 to Custodial Area 54028E180, the Property Custodian will enter 54028E180 in the Custodial Area block and the barcode number being transferred. If the location or room number changed, the Property Custodian will select from the pull down menu the Site and building or address of the building, and type in the new room number. Once finished, press SAVES. This will generate a request with a Request Number.
The Transferring (losing) Property Custodian will send an email with the Request Number to the new (gaining) Property Custodian requesting confirmation of acceptance of the transferred property. Ensure your Lead Property Office Representative is copied on the emails. Once the new Property Custodian sends an email that acknowledges receipt of the property, your Lead Property Office Representative will complete the transfer to move the property.
- Hand Receipt
Per the policy in the DOC Personal Property Management Manual - Chapters 1.204, 1.205, 3.805, and Appendix A - Chain of Custody- http://www.osec.doc.gov/oas/ppmd/ppmd/pdf/PPMM_9-26-2007.pdf.
All Personal Property will be assigned to a Current User. Employees that are assigned as Current Users will sign a NOAA Hand Receipt for all Personal Property entrusted in their care. The Hand Receipts are subject to external and internal audits. Assign Current User Instructions are located here. Print Hand Receipt instruction located here (see attached files NOAA or DOC version).
- Who is responsible for Personal Property?
Visit the Personal Property Fact Sheet located here:
http://www.pps.noaa.gov/Training/FactSheet.htm
To submit your own "Tips of the Month", email webmaster. --> Tips of the Month Archive
